Regular Meeting

April 19, 2017

Minutes approved 5/17/2017

 

The regular meeting of the Clearwater Township Board was called to order at 7:08pm at the Clearwater Township Community Center with the Pledge of Allegiance.

 

Moved by Crambell, seconded by Hubble, for Dwight Seaman to run meeting, due to Larry Niederstadt absence. All in favor – motion passed.

 

Roll call of board members: Barb Crambell-present; Kathy Eldridge-present; Dwight Seaman-present;  Pat Hubble-present; Larry Niederstadt-not present; Also present, Marletta Day, as recording secretary and 16 guests.

 

Moved by Seaman, seconded by Crambell, to approve the minutes from the regular meeting of March 15, 2017. All in favor – motion passed.

 

Moved by Seaman, seconded by Crambell, to approve the minutes from the Budget Hearing meeting of March 15, 2017. All in favor – motion passed.

 

Declaration of Conflict of Interest:  No conflict.

 

Public Comment:

Mary Beth Kazanski, Elk Skegemog Lake Association representative, gave the board literature from meeting she attended, which was very educational.

 

Linda Bicum encouraged the board to support the TLPA committee.  

 

Approval of Agenda: Moved by Seaman, seconded by Hubble, to approve agenda. All in favor. Motion passed.

 

Treasurer’s Report:  Crambell reported: General Fund, all accounts, $326,820.48; Public Improvement Fund, $3,097.14; Road Improvement Fund, $140,532.18; Fire Fund, $259,509.44; Fire Equipment Fund, $62,800.36; Tax Fund, $27.51.

 

Clerk’s Report:

Moved by Eldridge, seconded by Crambell, to approve the Annual meeting minutes on March 26, 2017.

All in favor – motion passed.

 

Moved by Eldridge, seconded by Hubble, paying bills from General Fund as presented, voucher #22553 through #22607.  

Roll Call Vote: Crambell-yes; Hubble-yes; Seaman-yes; Eldridge-yes. Motion passed.

 

Moved by Eldridge, seconded by Crambell, paying bills from Fire Fund as presented, voucher #7877 through #7899.  

Roll call vote: Crambell-yes; Seaman-yes; Hubble-yes; Eldridge-yes. Motion passed.

 

Accountability Statement:  The treasurer balanced with the bank, and the clerk balanced with the treasurer.

 

Sheriff’s Report:  Detective Scott Griffith reported due to illness, Officer Beaver will review monthly report next meeting.

 

Fire Department Report:  Assistant Fire Chief, Greg Bradley, reported a new hire, Justin Byron, had passed the Drivers history and background checks.

 

Moved by Hubble, seconded by Seaman, to hire temporary fire fighter Justin Byron.

Roll call vote: Crambell-yes; Seaman-yes; Hubble-yes; Eldridge-yes. Motion passed.

 

Moved by Seaman, seconded by Crambell, authorize the Fire Department to enter into a contract with Fire Tech National Organization, to advertise the sale of used fire truck.  

Roll call vote: Hubble-yes; Seaman-yes; Crambell-yes; Eldridge-yes. Motion passed.

 

Hospital Report:  Laura Zingg from Kalkaska Memorial Hospital, gave a short presentation of proposed allocation of millage, that is to be voted on May 2nd.

 

Parks and Recreation:  Pat Gray reported that diamond dust has been put down on the small softball field. Starting this Sunday, and the next 4 Sundays, the field is being used for soccer games.

 

Planning Commission: Eldridge reported there will be 2 public hearing, April 24 - Torch Grove Campground; May 8th and special use permit on a second dwelling on property.

 

Moved by Crambell, seconded by Eldridge, with Larry Niederstadt arrival, that he resume the meeting.

All in favor. Motion passed.

 

Zoning Administration Report: Niederstadt reviewed monthly report.

 

Zoning Administrator – Update/Drs. Letter – Letter has been received from Guy Mobly’s Doctor stating that he can return to duty with no restrictions.

 

Moved by Eldridge, seconded by Seaman, the board brings Guy Mobly back to duty on May 1st as the Zoning Administrator and Adam Parzych will continue Zoning Administrator duties until the end of April.

Roll call vote: Seaman-yes; Hubble-yes; Niederstadt-yes; Crambell-yes; Eldridge-yes. Motion passed.

 

Adam Parych was thanked for a job well done, while filling in for Guy Mobly.

 

Assessor Report: No report.

 

Old Business

Gym Update/Bleachers and Wall Pads: Old bleachers have been removed and the floor has been painted.

 

Moved by Hubble, seconded by Eldridge, to accept the bid from Toledo Physical Education Supply for portable tip and roll bleachers and wall pads in the amount of $3,775.31.

Roll call vote: Crambell-yes; Niederstadt-yes; Hubble-yes; Seaman-yes; Eldridge-yes. Motion passed.

 

Baggs Road Paving – Update and Sign Bid – John Rogers –Niederstadt has the contract to be signed for Baggs Road paving.  John Rogers reported Grand Traverse has a meeting on the 27th to decide what is to be done with Lakeside Trail.

 

Wilhelm Road – John Rogers – John Rogers presented to the board, that Wilhelm Road be paved after Baggs Road this year. 

 

Moved by Niederstadt, seconded by Seaman, to select the next road to be paved during this year’s paving, with the agreement that John Rogers has laid out, is Wilhelm Road, with paying ½ this year, $63,875, and the other ½ paid, $63,875, by June 1, 2018, with the second road as Zimmerman Road starting with Engineering, and West Plum Valley Road might not be touched.

Roll call vote: Crambell-no; Seaman-no; Niederstadt-yes; Hubble-yes; Eldridge-no. Motion failed.

 

Moved by Eldridge, seconded by Hubble, to proceed with Baggs Road and take advantage of the opportunity with Wilhelm Road at this time, and put Zimmerman Road possibly for next year, but it’s not a commitment. Just these 2 roads this year.

Roll call vote: Seaman-no; Hubble-yes; Niederstadt-yes; Eldridge-yes; Crambell-yes. Motion passed.

 

John Rogers clarified he will contact an engineer for a rough estimate of what it would cost to design Zimmerman Road, not sending out for bids, and recommend as a fix.

 

New Business

Sandbar Items – Water Sampling: Dr. Becky Norris submitted a proposal for board, detailing how the samples will be dealt with the July 4th  weekend. This will be revisited at next meeting.

 

Mowing Bids:  Niederstadt opened bids for cemetery mowing and discussion ensued.

 

Motion by Eldridge, seconded by Crambell, to accept Chain of Lakes for mowing and trimming.

Roll call vote: Niederstadt-yes; Eldridge-yes; Seaman-no; Crambell-yes; Hubble-no.  Motion passed.

 

Truck Quotes:  Niederstadt will contact Helena Township, and ask who they contacted with the state for a truck quote. Niederstadt will report findings next meeting.

 

Street Lights:  Motion Niederstadt, seconded by Seaman, to accept bid for Morrison Rd $1,637.61 and accept bid of 1 light at Plum Valley Rd NW ½ the bid, with the total around $4,000.

Roll call vote: Crambell-yes; Seaman-yes; Niederstadt-yes; Eldridge-yes; Hubble-yes. Motion passed.

 

Baseball Fields Update: - Niederstadt reported we received several bags of diamond dust , has distributed the softball field, and is working on baseball filed.

 

Umlor Case – Court Date 4/26/17 at 11:00 am: Niederstadt reported the court date and time.

 

Natural Hazards Mitigation Plan Resolution:  Niederstadt reviewed and read the Resolution.

Moved by Seaman, seconded by Crambell, that the township sign the Kalkaska County Natural Hazards Mitigation plan.

Roll call vote: Niederstadt-yes; Crambell-yes; Hubble-yes; Seaman-yes; Eldridge-yes. Motion passed.

 

Baggs Road Contract: - Moved by Hubble, seconded by Crambell, we authorize Niederstadt sign the contract, for paving Baggs Road.

Roll call vote: Hubble-yes; Seaman-yes; Crambell-yes; Niederstadt-yes; Eldridge-yes. Motion passed.

 

Public Comment:

Pat Gray reported that Jeremy Morrison is going to donate flags again this year for the cemetery.

 

Adjourned:

Moved by Hubble to adjourn meeting, seconded by Crambell. All in favor. Motion passed, ending meeting at 9:43 pm.

 

Respectively submitted by

Marletta Day, Recording Secretary